Last Modified: August 6, 2021
Welcome to the HitRecord.org Inc. (“HitRecord,” “Company” or “we”) web site, related mobile application (“App”) and any other online services or properties owned or controlled by the Company (collectively, the “HitRecord Services”). The Company values the privacy of its Users. We know you care about how information is collected about you on the Internet and via mobile devices and we believe it is important for you to understand how we use, collect, and protect information that we obtain about you from your use of and interactions with HitRecord.
“Personal Information” means information that identifies or is reasonably capable of identifying a particular consumer.
THE INFORMATION THE COMPANY COLLECTS:
The Company collects information that you provide when you use the HitRecord Services, including but not limited to: when you register an account; update your profile; during use of the HitRecord Services such as registering a financial account to receive compensation; when you apply for a job; participate in a promotion; or, when you communicate with us such as leaving feedback on our website or contacting Customer Support.
HitRecord also automatically collects information, such as usage statistics, by using cookies, server logs, and other similar technology as you use the HitRecord Services.
We also collect information from other sources, such as when you use third-party service to register or log into the HitRecord Services.
Following is greater detail the categories of information we collect.
Account Information Collection. You must register an account with us to Post Contributions to HitRecord. During registration, you may disclose the following information which may be Personal Information: user name, a credited name, e-mail address, date of birth, location, brief bio, personal website, profile picture, your creative interests, mailing address, and the option to link your user account to Facebook, Twitter, Google, Apple, or Ubisoft.
Using HitRecord as a Contributing Artist. HitRecord also collects information from you if you are a Contributing Artist. We collect any information, including Personal Information, within your contribution. If you contribute or make a Contribution that is used in a Final Product and are entitled to a share of the Contributing Artists’ Compensation Pool, then in order to pay you a share of Compensation you may need to provide the following additional information to our third-party service providers: name, date of birth, address, phone number, email address, your taxpayer identification number, bank name, and bank account number.
Making Payments. When you make purchases through the store on the HitRecord Services, you may need to provide the following Personal Information to our service providers: name, email, billing and shipping address, telephone number and credit card number.
Applying for a Job. If you apply for a job through the HitRecord Services, we collect your employment and education history, transcript, writing samples, and references as necessary to consider your application for open positions.
Customer Support and Forums. We may collect information, including Personal Information, through your communications with our customer support team, such as: your name, email address, contact details, and the nature of your request or communication. We also collect any content that you post publicly on the HitRecord Services, such as comments on projects.
Cookies, Automatic Data Collection, and Related Technologies. HitRecord collects and stores information that is generated automatically as you use it, including your preferences and usage statistics.
When you use HitRecord, we and our vendors and service providers, including analytic service providers, receive and record information on our server logs from your browser, including your IP address, and from cookies and similar technology. Cookies are small text files placed in a user’s computer browser to store the user’s preferences. Most browsers allow you to block and delete cookies. However, if you do that, then the HitRecord Services may not work properly. You can usually find out information about how to delete cookies on your browser through a “help” menu.
Account and Profile Data from Third-Party Services. If you choose to log-in, access or otherwise connect to the HitRecord Services through a third-party service such as Google, Facebook, Twitter, Apple or Ubisoft, we collect your email, name, date of birth, and your HitRecord user ID.
Information from Other Sources. We also collect information from other sources. The categories of sources from which we collect information include: Social networks with which you interact; Partners that offer co-branded services, sell or distribute our products, or engage in joint marketing activities; Publicly-available sources, including data in the public domain.
For more information about your rights and choices concerning the information we collect, please see the “Your Choices” section below, as well as the additional information for California Residents and UK/EU citizens at the end of this policy.
THE WAY THE COMPANY USES INFORMATION:
The Company uses the information it collects through HitRecord Services, including Personal Information, to:
Provide the services;
analyze usage of HitRecord Services;
facilitate and improve HitRecord Services; and
communicate with you, including for the purposes of distributing Payments.
Following is greater detail about how we use the information we collect.
Functionality. We use information we collect to provide, maintain, improve, and enhance HitRecord Services for your use.
Analysis. We collect information on the usage of HitRecord Services to study the way in which Users and Artists engage with Contributions, Final Products, the store, and other functionalities of the HitRecord Services. For example, we may monitor engagement by category of Contribution, the most prolific Artists, popular topics, and the like.
Improvements. We use information about Users of HitRecord to facilitate the offerings and operations of HitRecord and to improve HitRecord. This could include offering new functionalities, changing the User experience, and updating functionalities.
WHEN THE COMPANY DISCLOSES INFORMATION:
The Company may share your information, including Personal Information:
with third-party vendors and service providers;
to comply with legal obligations;
to protect and defend our rights and property or the safety of other Users;
and with your permission.
Following is greater detail about how we disclose the information we collect.
Vendors. The Company discloses automatically collected and other information to third party vendors for understanding the usage, viewing, and demographic patterns for certain programs, content, and services of the HitRecord Services. We may use such information to help us monetize a Final Product or for other purposes.
Service Providers. We may share information we receive with service providers retained for our benefit in connection with the provision of the HitRecord Services. This means the service provider that we rely upon for the operation, maintenance, and improvement of HitRecord Services may have access to User information, including Personal Information. These service providers are contractually required to only use User information for the purposes of providing services to the Company and for no other purpose.
Displaying to Other Users/Public Forums. When you Post content to HitRecord Services, including Contributions and comments, certain Personal Information about you, such as your user name, identifying photo, and the content of your Contributions or comments, and profile content may – and likely will be – displayed on HitRecord . Your User Profile Page may display certain information posted by you including your biography, geographic location, website, or interests. Other Personal Information, such as your postal address, e-mail address, phone number, or any taxpayer identification information, will NOT be displayed to other Users on the HitRecord Services. Other Users of HitRecord, including Users who come to HitRecord via a link posted on a third party website, including Third Party Sites, will have access to the publicly displayed information. We are not responsible for the privacy practices of the other Users who will view and use the posted information you choose to make available on or through HitRecord. You should therefore be mindful of these types of disclosures when selecting a User name or choosing the photograph to use with your account.
Contributing Artists’ Compensation Pools. If you are a Contributing Artist and a Contribution you have made or Posted to the HitRecord Services is included within a monetized Final Product, then we will post your User name, the record itself, your Contributing Artist’s Share, and the amount of money due to you when making disclosures about monetized Final Products, whether for the purposes of establishing the Contributing Artist’s Shares in the Contributing Artists’ Compensation Pool or when documenting allocations of the Contributing Artists’ Compensation Pool. If you associate other information with your User name on the HitRecord Services, then people reviewing the Contributing Artist’s Shares for a Final Product may be able to learn additional information about you beyond your User name. If you do not wish to have your User name (and any information that can be gleaned from your User name) and Contributing Artist’s Share disclosed, then you should not contribute a Contribution using the HitRecord Services.
As Required By Law and Similar Disclosures. We may access, preserve, and disclose your Personal Information, other information and content if we believe doing so is required or appropriate to: comply with law enforcement requests and legal process, such as a court order or subpoena; respond to your requests; or protect your, our or others’ rights, property, interests, including with respect to intellectual property, or safety.
With Consent. We may also disclose your information, including your Personal Information with, notice to you and your permission.
Notwithstanding the above, we may share information that does not identify you (including information that has been aggregated or de-identified) except as prohibited by applicable law. For information on your rights and choices regarding how we share information about you, please see the “Your Choices” section below.
We work with agencies, advertisers, ad networks, and other technology services to place ads about our products and services on other websites and services. For example, we place ads through Google and Facebook that you may view on their platforms as well as on other websites and services.
As part of this process, we may incorporate tracking technologies into the HitRecord Services (including our website and emails) as well as into our ads displayed on other websites and services. Some of these tracking technologies may track your activities across time and services for purposes of associating the different devices you use, and delivering relevant ads and/or other content to you (“Interest-based Advertising”).
Sharing Preferences. We provide you with settings to allow you to set your sharing preferences for content you post to the Services. You have the option to share your profile picture, location, bio, and website publicly or keep this information private based on your account settings.
Correcting or Deleting Personal Information. If you register an account with the Company, then you may update, correct, or delete your profile information and preferences through the options in your Profile page, or by emailing us at [email protected]. Please also see the additional information at the end of this policy if you are a California resident, or EU or UK citizen.
Marketing Communications: You can unsubscribe from our promotional emails via the “unsubscribe” link provided in the emails. Even if you opt-out of receiving promotional messages from us, you will continue to receive administrative messages from us.
We do not knowingly collect information from children under 16 and we do not want it. We will take steps to delete it if we learn we have collected it.
We do not knowingly collect, maintain, or use Personal Information from children under 16 years of age, and no part of HitRecord is directed to children under the age of 16. If you learn that your child has provided us with Personal Information without your consent, then you may alert us at [email protected]. If we learn that we have collected any Personal Information from children under 16, then we will promptly take steps to delete such information and terminate the child’s account.
SECURITY OF YOUR INFORMATION:
We implement and maintain reasonable and appropriate administrative, physical, and technical security safeguards to help protect information about you from loss, theft, misuse and unauthorized access, disclosure, alteration and destruction. Unfortunately, the Internet cannot be guaranteed to be 100% secure, and we cannot ensure or warrant the security of any information you provide to the Company, including your Personal Information.
By using HitRecord, your information may be transfered to the United States and other jurisdictions.
THE COMPANY’S CONTACT INFORMATION:
c/o Matt Conley
PO Box 250841
Glendale, CA 91225